Exhibitor General Information

Third party companies, who are not official AAP vendors, may solicit exhibitors for room reservations, lead retrieval units, list rentals, and other trade show products and services. These organizations may misrepresent themselves as AAP official vendors. Exhibitors may be contacted by fax, email, or phone with offers for cut-rates services. If you receive an email or telephone call from a company trying to solicit any of these services to you; please note these are not official authorized vendors of the AAP.

Exhibitor Alert for Housing

Maritz is AAP’s official vendor for Registration & Housing.

Exhibition Venue

Metro Toronto Convention Centre
South Bldg./Exhibits Halls D & E
222 Bremner Blvd.
Toronto, Ontario Canada M5V 3L9

NEW for 2025 ONLY! (Schedule Shift)
Exhibition Dates and Hours

Thursday, Oct. 16, 2025 10 a.m. – 6 p.m.
Friday, Oct. 17, 2025 10 a.m. – 6 p.m.

Installation/Exhibitor Move-in

Targets move-in (freight only)

Sunday, Oct. 12

2 – 4 p.m.

*Targets move-in

Monday, Oct. 13

8 a.m. – 5 p.m. (400 sq. ft. or larger)

*The service contractor will contact companies that will be targeted for move-in.

General exhibitor move-in

Tuesday, Oct. 14

8 a.m. – 5 p.m.

Wednesday, Oct. 15

8 a.m. – 5 p.m.

Personal Protective Equipment (PPE) is required by the Ontario Ministry of Labour Law. Please refer to the Exhibitor Checklist page and further details will be included in the on-line Exhibitor Service Manual.

Dismantle/Exhibitor Move-out

Friday, Oct. 17 6:01 p.m. – 10 p.m.
Saturday, Oct. 18 8 a.m. – 2 p.m.

Booth Costs

Regular booth $40 per square foot
$400 charge for each corner
Non-Profit Booth $30 per square foot
$400 charge for each corner

Booth units are in increments of 100 square feet, with the smallest booth being a 10’ x 10’ unit.

Exhibit Space Fee Includes:

Rental of booth space
8’ high draped back wall and 3’ high draped side rails
Aisle carpeting
Booth ID sign
24-hour hall security
General cleaning of hall aisles and lounge areas
Four complimentary registration badges per 100 square feet of regular exhibit space.
Three complimentary Exhibit Hall guest passes per 10×10 booth contracted; must be requested.
Complimentary pre-show mailing list; upon request. Order form included in the online exhibitor service manual.
One listing in the Annual Meeting On-Site Mobile App of company name, phone, fax, web address, and booth number.
Products and services listing in the Annual Meeting On-Site Mobile App
Access to the Exhibitor Lounge

AAP Official Contracted Hotels

Delta Hotel
Fairmont Royal York (Co-AAP Headquarter)
Hilton Toronto
Hyatt Regency Toronto
InterContinental Toronto Centre (AAP Headquarter)
Omni King Edward
Toronto Marriott City Centre
Westin Harbour Castle

All hotels are within walking distance of the Metro Toronto Convention Centre so no shuttle services will be provided.

Housing reservation information will be emailed to all confirmed exhibitors in February 2025 by the official Academy’s housing and registration vendor, Maritz.

Exhibit Hall Attractions

AAP Charging Lounge
AAP Member Resource Center
AAP Research Forum Poster Session
AAP Continuing Education Pavilion (attendees can obtain certificates)
Complimentary lunches for meeting attendees
Complimentary coffee breaks for meeting attendees
NEW! Global Speaker Pavilion
Lunch & Learn Sessions
Networking Reception
NEW! Perio Park
Speaker Studio

Breaks
Daily Attendee Mid-Morning Coffee Breaks
Thursday, Oct. 16 & Friday, Oct. 17
10:00 – 10:45 a.m.

Daily Attendee Lunch Vouchers Valid
Thursday, Oct. 16 – Friday, Oct. 17
11 a.m. – 3 p.m.

Networking Reception
Thursday, Oct. 16
5:00 – 6:00 p.m.

Just Outside of the Exhibit Hall

Retail Food & Beverage concession options
Career Fair

Questions? Contact AAP’s Exhibits Manager Marge Palonis, CEM, at 312-573-3210 or [email protected].

The AAP is an ADA CERP® recognized education provider.

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